Training info to be posted after August 30.
Training on the WebForm to be used to offer a contract to a graduate student. PowerPoint version. Web (IE only) version.
Training on the WebForm to apply funding to a student's account
SAFF Guidelines chart (B&E SAFF processors - please contact your department for guidelines specific to your program)
Tuition Policy Statement Effective July 1 2010
Policy Statement for Graduate Tuition Scholarships for Research, Teaching, and Graduate Assistants and Fellows
The University of Delaware may provide tuition scholarships to full-time graduate students who are awarded stipends for an entire semester/academic year as a research, teaching, or graduate assistant or fellow. These scholarships are generally available in graduate programs that admit students with funding, regardless of funding source; details of commitment and duration are provided in offer letters. Graduate departments and programs select the recipients of these awards, where available, based on the students’ qualifications. The stipulations of the tuition scholarship policy are:
●The stipend must be at least equivalent to the university minimum graduate stipend ($15,500 for 2010-2011). Students on sustaining status qualify for a scholarship in the amount of the sustaining fee;
●Tuition scholarships may be awarded for winter session under this policy;
●Should a student leave the University after the free drop/add period of the semester of an appointment, the stipend will be immediately terminated. The tuition scholarship originally accompanying the stipend will become the responsibility of the student unless an appeal is presented in writing and approved by the Office of Graduate and Professional Education. If the appeal is approved, the tuition scholarship will continue to be applied to the student's account and will not be available to be awarded to another student in that semester;
●Students who receive 100% of the minimum stipend and a 100% tuition scholarship are limited to an average of no more than 20 working hours per week within the University and may not hold additional employment on or off campus. The Dean's permission is required for any exception to this policy. Students who receive a departmental tuition scholarship only (no stipend) may accept additional work on or off campus.
●The recipients of these awards are eligible for coverage by the University’s Accident and Sickness Insurance Blue Plan at a significantly reduced cost.
Revised 2/15/2010
For definitions of the various Graduate Student Appointments, please see the Assistantships section of this website.
University fellowships and assistants are awarded on the basis of nominations by the graduate departments and programs. All fall and spring semester awards (other than tuition-only awards) carry a stipend and tuition. As of September 1, 1998, the policies for full-time graduate students supported by the University of Delaware as a fellow, teaching assistant, graduate assistant, research assistant, tuition scholar or tuition assistant is as follows:
* During fall and spring semesters, full-time status is a minimum of six graduate-level credits for students holding an assistantship or a tuition scholarship and a minimum of nine graduate level-credits for students holding a fellowship. These courses must be for credit and must be maintained throughout the semester. Students with sustaining credit registration are considered as full-time by the University in any semester.
** Half-time status is a minimum of 5 graduate credits for students on non-contract graduate pay during the fall and spring semesters.
*** A "career employee" is defined as an individual who is: 1) eligible to participate in the institution's retirement plans (or would be eligible if he or she had met the plan's age and service requirements); 2) eligible for reduced tuition (other than for tuition waivers provided to graduate teaching and research assistants); or 3) classified by the institution as a "career employee."
All payments to Graduate students require the approval of the Office of Graduate and Professional Education.
All Graduate Students (full-time and part-time) must be paid on semi-monthly payroll. In fall and spring, students are paid on a PAF if tuition is connected to the payment. If there is no tuition connected to the work, graduate students are paid semi-monthly using the electronic Graduate Student non-Contract Pay Form. In Summer and Winter Sessions, all payments to Graduate Students must be processed using the Graduate Student non- Contract Pay Form. All graduate students must use direct deposit for their salary payments.
US citizens who are students may work no more than 40-hrs/week within the University. For purposes of equating course teaching assignments to the weekly limit, the following conversions apply: in Fall or Spring, four courses of three-credits each are considered equivalent to 40-hrs/week; in the Winter Session, two three-credit courses are considered equivalent to 40-hrs/week; in summer that 40-hr/wk limit equates to 12-credits of teaching across the entire summer. A maximum allowable teaching load is 4 courses in fall + 2 winter + 4 spring + 3 summer.
Non-US citizens, according to INS regulations, are limited during the Fall and Spring semesters to working 20-hrs/week within the University. During Winter Session, holidays, and Summer Session, non-US citizens may work up to 40 hours per week on campus. For purposes of equating course teaching assignments to the weekly limit, the following conversions apply: in Fall or Spring, two courses of three-credits each are considered equivalent to 20-hrs/week; in the Winter Session the limit is 40- hrs/week and two three-credit courses are considered equivalent to 40-hrs/week; in the Summer Session all students are limited to teaching no more than 12 crs across the entire summer. A maximum teaching schedule for non-US citizens is 2 courses in fall + 2 winter + 2 spring + 3 summer.
The federal government requires the University to withhold state and federal income taxes on all salary paid to graduate students. (Fellowships are an exception and stipends from fellowships are not assessed state and federal income tax.) FICA and Medicare taxes are not withheld if a graduate student is registered at least half-time in the semester of the payment. Half-time is defined as a minimum of 5 graduate credits in fall and spring and 3 graduate credits in summer. Payroll taxes are not withheld or charged on the value of a tuition scholarship. Payroll taxes are charged if a graduate student's payroll classification is as a tuition assistant.
Graduate students who are less than half-time or any graduate student paid during a time when not attending classes (except winter session and spring break) are subject to all payroll taxes, including FICA and Medicare.
Please download the pdf form here.
Students who are awarded a fellowship or an assistantship for the fall and/or spring semester assume a contract with the University and are expected to give their full-time attention to graduate study in those semesters. Students are classified as "on contract" if paid at least 50% of the U.D. minimum stipend in the fall and/or spring semester and are matriculated as a full-time student. Students who receive no stipend but receive a departmental tuition scholarship of at least 50% in the fall and/or spring semester and are matriculated as full-time students are also classified as "on contract." Students who are classified as research assistants and are paid at least 100% of the minimum stipend in the months of June and July and/or August are classified as "on contract" in the summer months.
● Nine graduate credits or sustaining in the fall and spring semesters is the minimum registration requirement to be classified as a full-time student for those who receive a fellowship.
● Six graduate credits or sustaining in the fall and spring semesters is the minimum registration requirement for students to be classified as a full-time student for those who receive an assistantship. Programs may require that students register in more than six credits if holding an assistantship as stated in the plan of study for that program.
● Three graduate credits in research or sustaining in the 7 1/2-week summer session is the minimum registration requirement for students to be classified as a full-time student for those who receive a 100% research assistantship in the summer.
● Registration is not required in Winter Session for students who are classified "on contract" when the contract is written to include the fall and spring semesters.
● Students classified as graduate or research assistants are required to provide an average of 20 hours of service per week in the winter session as part of their fall and spring award.
● Students who receive 100% of the minimum stipend and a 100% tuition scholarship may not hold additional employment on or off campus. As with any professional appointment, the amount of service may vary from week to week, but the average is usually expected to be no more than 20 hours of service per week for the U.D. minimum stipend. Dean's permission is required for any exception to this "no other employment policy" and must be notified to the Office of Graduate and Professional Education.
● Students who receive less than a 100% minimum stipend and are expected to provide service of less than 20 hours per week may accept additional work on or off campus.
● Students who receive a departmental tuition scholarship only (no stipend) may accept additional work on or off campus.
● Students who are classified as "on contract" are eligible to receive the medical and/or dental insurance reduction benefit.
● Students who withdraw or are dismissed from the University during the time of the contract appointment will become responsible for the tuition in that semester.
● The appointment is for the time period as indicated on the contract form and the unit does not need to report non-renewal to the student.
● Federal and state taxes, if applicable, will be withheld from the stipend check.
● Tuition scholarships are not taxed.
● Attendance at the Graduate Teaching Assistant (GTA) workshop is required for all first time GTAs. International GTAs must also attend the ELI ITA training program and meet the SPEAK/UDIA score requirements to be eligible for a GTA appointment.
● Students holding assistantships are expected to be at the assistantship site except for times when the University is officially closed or as noted on the contract form in the reporting hours section. Winter session is considered a regular session and graduate and research assistants are required to be at their assignment site during the winter session time period if the contract has been written from 9/1 through 5/31.
● This contract does not provide for payment of the Student fees that are charged by the University each semester unless so noted as part of the contract.
● An offer of continuation of the appointment is contingent upon satisfactory performance of assigned duties each semester, continued academic eligibility in each semester (minimum cumulative GPA of 3.00), compliance with the University’s Code of Conduct, availability of funds and stated policies of the program as to the number of semesters that a student is eligible to receive fellowships or assistantships.
● Any exception to the policies stated must be presented in writing by the appropriate departmental/college office to the Office of Graduate and Professional Education for consideration and action.
In order to achieve consistency in graduate tuition rates across graduate programs and colleges at the University of Delaware, the University is implementing market-based tuition rates for all graduate students beginning with the fall semester in the 2009−10 academic year.
While the University is eliminating residency qualifications for calculating graduate tuition rates, UD is committed to Delawareans pursuing graduate degrees. The University ensures that this tuition policy change will not impact students who have already been admitted and who currently are enrolled in graduate programs in fall 2009 or begin a graduate program in spring 2010.
A Delaware Graduate Scholarship will be offered from UD colleges to all new and continuing Delaware resident graduate students who pay tuition in the 2009−10 academic year. In addition, Delaware resident graduate students who enroll by spring 2010 will continue to receive Delaware Graduate Scholarships for as long as the student remains continuously enrolled in courses for each fall and spring semester until the completion of the degree. Students who register for and meet sustaining status requirements or obtain an approved leave of absence at any point in their graduate program also remain eligible.
Who will be impacted by this policy change?
The policy change will affect the following:
This policy applies to all Delaware resident graduate students noted above, including those whose tuition is supported from grants.
When will this change occur?
This policy change was approved by the University's Board of Trustees in May 2009 and will be implemented beginning with the fall semester of the 2009-10 academic year. The Delaware Graduate Scholarship will appear as a credit on each Delaware resident graduate student's bill, indicated either as a direct credit or as part of the assistantship or fellowship award/contract. The amount of the Delaware Graduate Scholarship represents the difference between what the Delaware resident graduate tuition rate would have been and the new graduate tuition rate. The student's bill will include a link to a full explanation of the Delaware Graduate Scholarship program.
Why was this change made?
In order to achieve consistency in graduate tuition rates across graduate programs and colleges, the University of Delaware will begin charging for graduate tuition in a way that is market-based, while continuing to give consideration to Delawareans.
How is the new graduate tuition rate calculated?
Tuition for all graduate students will be set at the graduate tuition rate except where a specified rate has been approved by the Board of Trustees for a particular program (e.g., the M.B.A. program). As there will no longer be an in-state rate for graduate students, the graduate tuition rate will be calculated by the University of Delaware budget office based on other tuition increase rates which are approved by the University Board of Trustees.
What is a Delaware Graduate Scholarship?
While the University is eliminating residency qualifications for calculating graduate tuition rates, UD is committed to Delawareans pursuing graduate degrees. The Delaware Graduate Scholarship is available from UD colleges to all new and continuing Delaware resident graduate students who pay tuition in the 2009−10 academic year. The Delaware Graduate Scholarship is an award for the amount of difference between the new graduate tuition rate and what would have been the Delaware resident rate.
What are the criteria to receive a Delaware Graduate Scholarship?
Delaware resident graduate students who are enrolled in a graduate program by Spring 2010 will continue to be eligible to receive Delaware Graduate Scholarships for as long as the student remains continuously enrolled in a graduate program of courses, including students with sustaining status or an approved leave of absence. As such, the student will continue to receive a Delaware Graduate Scholarship to bring the tuition amount to be paid equal to no more than what the resident rate would have been. For students who enroll in summer 2010 or later, the dean of each college will announce college tuition policies for their graduate programs. All graduate tuition policies will be stated on college and program Web sites.
The University is differentiating its practices between research-oriented degrees, such as the Ph.D. and many M.S. and M.A. programs, and professional programs, such as the M.B.A., M.P.A., and some M.S. and M.A. degrees. The policy states that tuition will be set at the graduate tuition rate for research-oriented programs. However, with Board of Trustees’ approval, UD colleges may set varying tuition rates for professional programs. Deans may offer tuition-paying students in any program scholarships as appropriate. Deans may also utilize negotiated site-based rates for distinct cohorts at a particular off-campus location for a fixed period of time. For example, negotiated rates have been approved for the M.B.A. program at Astra-Zeneca.
In order to achieve consistency in graduate tuition rates across graduate programs and colleges at the University of Delaware, the University is implementing market-based tuition rates for all graduate students beginning with the fall semester in the 2009−10 academic year.
While the University is eliminating residency qualifications for calculating graduate tuition rates, UD is committed to Delawareans pursuing graduate degrees. The University ensures that this tuition policy change will not impact students who have already been admitted and who currently are enrolled in graduate programs in fall 2009 or begin a graduate program in spring 2010.
A Delaware Graduate Scholarship will be offered from UD colleges to all new and continuing Delaware resident graduate students who pay tuition in the 2009−10 academic year. In addition, Delaware resident graduate students who enroll by spring 2010 will continue to receive Delaware Graduate Scholarships for as long as the student remains continuously enrolled in courses for each fall and spring semester until the completion of the degree. Students who register for and meet sustaining status requirements or obtain an approved leave of absence at any point in their graduate program also remain eligible.
Who will be impacted by this policy change?
The policy change will affect the following:
This policy applies to all Delaware resident graduate students noted above, including those whose tuition is supported from grants.
When will this change occur?
This policy change was approved by the University's Board of Trustees in May 2009 and will be implemented beginning with the fall semester of the 2009-10 academic year. The Delaware Graduate Scholarship will appear as a credit on each Delaware resident graduate student's bill, indicated either as a direct credit or as part of the assistantship or fellowship award/contract. The amount of the Delaware Graduate Scholarship represents the difference between what the Delaware resident graduate tuition rate would have been and the new graduate tuition rate. The student's bill will include a link to a full explanation of the Delaware Graduate Scholarship program.
Why was this change made?
In order to achieve consistency in graduate tuition rates across graduate programs and colleges, the University of Delaware will begin charging for graduate tuition in a way that is market-based, while continuing to give consideration to Delawareans.
How is the new graduate tuition rate calculated?
Tuition for all graduate students will be set at the graduate tuition rate except where a specified rate has been approved by the Board of Trustees for a particular program (e.g., the M.B.A. program). As there will no longer be an in-state rate for graduate students, the graduate tuition rate will be calculated by the University of Delaware budget office based on other tuition increase rates which are approved by the University Board of Trustees.
What is a Delaware Graduate Scholarship?
While the University is eliminating residency qualifications for calculating graduate tuition rates, UD is committed to Delawareans pursuing graduate degrees. The Delaware Graduate Scholarship is available from UD colleges to all new and continuing Delaware resident graduate students who pay tuition in the 2009−10 academic year. The Delaware Graduate Scholarship is an award for the amount of difference between the new graduate tuition rate and what would have been the Delaware resident rate.
What are the criteria to receive a Delaware Graduate Scholarship?
Delaware resident graduate students who are enrolled in a graduate program by Spring 2010 will continue to be eligible to receive Delaware Graduate Scholarships for as long as the student remains continuously enrolled in a graduate program of courses, including students with sustaining status or an approved leave of absence. As such, the student will continue to receive a Delaware Graduate Scholarship to bring the tuition amount to be paid equal to no more than what the resident rate would have been. For students who enroll in summer 2010 or later, the dean of each college will announce college tuition policies for their graduate programs. All graduate tuition policies will be stated on college and program Web sites.
The University is differentiating its practices between research-oriented degrees, such as the Ph.D. and many M.S. and M.A. programs, and professional programs, such as the M.B.A., M.P.A., and some M.S. and M.A. degrees. The policy states that tuition will be set at the graduate tuition rate for research-oriented programs. However, with Board of Trustees’ approval, UD colleges may set varying tuition rates for professional programs. Deans may offer tuition-paying students in any program scholarships as appropriate. Deans may also utilize negotiated site-based rates for distinct cohorts at a particular off-campus location for a fixed period of time. For example, negotiated rates have been approved for the M.B.A. program at Astra-Zeneca.
Download a .pdf of the Procedures.
These guidelines are developed to address the submission process for:
Change in the academic, curriculum or admission requirements of a current graduate program
Step 1. Hold preliminary discussion of the proposal with the Assistant Provost for Graduate and Professional Education.
Step 2. After the approval at the College level, submit the proposal to the Assistant Provost for Graduate and Professional Education who will review the proposal along with the Chair of the Graduate Studies Committee. The proposal must include the Academic Approval Form. http://www.udel.edu/facsen/forms/checklist2004.doc (For new programs, the proposal must include a memo from the Dean with regard to the support of the new program.)
Step 3. The Chair of the Graduate Studies Committee will notify the originator of the proposal to attend a Graduate Studies Committee meeting so as to discuss the rationale and demand for the program, and answer questions of the Committee.
Step 4. The Graduate Studies Committee will forward to the Faculty Senate Office the proposal, the Academic Approval Form, and its recommendation to be given to the Faculty Senate Coordinating Committee.
Step 5. The Faculty Senate Coordinating Committee sends the proposal forward through the appropriate Committees of the Senate and Board of Trustees for final action.
Note: Refer to the Faculty Senate Approval Process for Provisional and Permanent Academic Programs for further information: http://www.udel.edu/facsen/course/index.html
Download a .pdf version of the template.
Indicate how the program will be evaluated and assessed. Every learning outcome needs to be assessed in at least two ways. One measure must be a direct measurement (where you can see the student demonstrate their learning). Other measures can be direct or indirect (such as a survey). Success should be measured against the criteria listed including the stated learning outcomes and against whatever objectives have been set forth in the first section of the proposal. Academic units are encouraged to consult with the Center for Educational Effectiveness to develop appropriate learning outcomes, assessment criteria, and benchmarks for success.
Form to be added
